Privacy Policy

Privacy Policy for Friends of Nantclwyd y Dre

Welcome to the Friends of Nantclwyd y Dre. We are committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, and protect your personal information when you engage with our organisation, participate in our activities, or use our services. Please read this policy carefully.

1. Introduction

1.1 Friends of Nantclwyd y Dre is dedicated to supporting and enhancing historic Welsh houses. 

1.2 This policy applies to all personal data collected by Friends of Nantclwyd y Dre through our website, events, and other interactions. 

1.3 By providing us with your personal information, you agree to the terms of this Privacy Policy.

2. Information We Collect

2.1 We may collect and process the following personal data about you:

• Contact details such as your name, address, email address, and phone number.
• Demographic information such as your date of birth, gender, and interests.
• Financial information for processing donations and membership fees.
• Records of your interactions with us, including event participation and volunteer activities.
• Technical information such as your IP address, browser type, and usage data when you visit our website.

3. How We Use Your Information

3.1 We use your personal data for the following purposes:

• To manage membership and process applications.
• To communicate with you about our events, activities, and fundraising efforts.
• To process donations and membership fees.
• To improve our services and tailor our communications to your interests.
• To comply with legal obligations and protect our legal rights.

4. Legal Basis for Processing

4.1 We rely on the following legal bases for processing your personal data:

• Consent: When you have given us clear consent for us to process your personal data for a specific purpose.
• Contract: When processing is necessary for a contract we have with you, or because you have asked us to take specific steps before entering into a contract.
• Legal obligation: When processing is necessary for us to comply with the law.
• Legitimate interests: When processing is necessary for our legitimate interests or the legitimate interests of a third party, provided your rights and interests do not override those interests.

5. Sharing Your Information

5.1 We will not sell or rent your personal data to third parties. 

5.2 We may share your personal data with trusted third parties to:

• Process payments and donations.
• Send communications and marketing materials.
• Provide IT and administrative support. 

5.3 We require all third parties to respect the security of your personal data and to treat it in accordance with the law.

6. Data Security

6.1 We are committed to ensuring that your information is secure. We have implemented appropriate technical and organisational measures to protect your personal data from unauthorised access, use, or disclosure. 

6.2 While we strive to protect your personal data, we cannot guarantee the security of information transmitted over the internet and you provide your personal data at your own risk.

7. Data Retention

7.1 We will retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. 

7.2 To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure, the purposes for which we process your personal data, and whether we can achieve those purposes through other means.

8. Your Rights

8.1 Under data protection laws, you have the following rights:

• The right to access your personal data and to receive a copy of the information we hold about you.
• The right to correct any inaccurate or incomplete personal data.
• The right to request the erasure of your personal data where there is no lawful reason for us to continue processing it.
• The right to object to the processing of your personal data for direct marketing purposes.
• The right to request the restriction of processing of your personal data.
• The right to data portability, allowing you to request the transfer of your personal data to another party. 8.2 If you wish to exercise any of these rights, please contact us using the contact details provided below.

9. Cookies

9.1 Our website uses cookies to enhance your experience and collect information about how our site is used. 

9.2 Cookies are small text files placed on your device when you visit our website. They help us understand how you use our site and enable us to improve it. 

9.3 You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.

10. Changes to Our Privacy Policy

10.1 We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. 

10.2 Any changes we make will be posted on this page, and where appropriate, notified to you by email. 

10.3 Please check back frequently to see any updates or changes to our Privacy Policy.

11. Contact Us 11.1 If you have any questions, concerns, or requests regarding this Privacy Policy or how we handle your personal data, please contact us at:

• Email: Secretary@FriendsofNantclwyd.co.uk
• Phone: 01824 709822
• Address: Castle St, Ruthin, LL15 1DP, United Kingdom

By engaging with Friends of Nantclwyd y Dre, you acknowledge that you have read, understood, and agree to the terms of this Privacy Policy. Thank you for your trust and support in preserving and enhancing historic Welsh houses.